Senior Account Payables Specialist

Community Affairs Coordinator

This is a hands-on administrative, creative, and community-facing position responsible for coordinating Trilogy Resources' community involvement, company events, social media, branding, marketing materials, and customer appreciation activities.

We are looking for someone who is highly organized, detail-oriented, professional, creative, and proactive. The right person will take ownership of assigned responsibilities, represent our companies professionally, and help maintain a consistent and positive company presence in the communities and industries we serve.

This position requires someone who can balance multiple priorities, work independently, communicate effectively, and follow projects through from planning to completion.

Position Summary

Trilogy Resources is seeking a dependable and detail-oriented Community Affairs Coordinator to support community relations, company events, social media, branding, marketing coordination, and customer appreciation initiatives across Trilogy Resources and its affiliated companies.

The Community Affairs Coordinator will be responsible for planning and coordinating community activities, sponsorships, company events, customer appreciation efforts, social media content, and branded materials while maintaining consistency with company standards and expectations.

This position will work closely with company leadership, Sales, Operations, and other departments to coordinate activities that support company visibility, customer relationships, employee engagement, and community involvement.

The right person will be organized, well-spoken, creative, professional, and comfortable communicating with employees, customers, vendors, community organizations, and company leadership.

The position is expected to grow into independently managing assigned responsibilities, coordinating an annual calendar of activities, and operating within an approved annual budget.

This position does not include direct employee management responsibilities.

Key Responsibilities

Community Relations & Involvement

Coordinate Trilogy Resources' participation in community events, charitable activities, sponsorships, and local initiatives.
Maintain relationships and communicate professionally with community organizations, nonprofits, schools, event organizers, and other community partners.
Research and identify community involvement opportunities that align with company values and objectives.
Coordinate sponsorship commitments, promotional materials, event participation, and related activities.
Track upcoming community events, sponsorship deadlines, and company commitments.
Ensure approved sponsorships and community activities are properly planned, documented, and completed.
Represent the company professionally at community functions, networking events, and other approved activities.
Maintain organized records of sponsorships, community partnerships, donations, and related expenditures.

Social Media & Branding

Create, schedule, publish, and manage social media content for Trilogy Resources and its affiliated companies.
Maintain consistent branding, messaging, and professionalism across company social media platforms.
Develop graphics, captions, announcements, employee recognition content, project highlights, and other approved communications.
Coordinate with Sales, Operations, and field personnel to obtain photos, project information, and other content.
Maintain an organized social media content calendar.
Monitor company social media accounts and coordinate responses or escalate messages when appropriate.
Ensure company logos, colors, fonts, and other branding elements are used consistently.
Assist with maintaining and updating company websites and other digital materials as assigned.
Organize and maintain company photographs, graphics, logos, templates, and other branding resources.
Review social media content and marketing materials for accuracy, quality, and professionalism before publication.
Track basic social media performance and identify opportunities to improve company visibility and engagement.

Company Events & Employee Engagement

Plan, organize, and coordinate company meetings, employee appreciation activities, team events, holiday functions, and other internal events.
Coordinate event locations, vendors, catering, supplies, invitations, schedules, materials, and other logistical needs.
Develop event plans, timelines, budgets, and checklists to ensure activities are organized and completed on schedule.
Coordinate employee recognition initiatives and related communications.
Assist with company-wide announcements, event invitations, and employee engagement materials.
Attend and provide onsite coordination for company events when required.
Ensure events are professionally organized and reflect company standards.

Customer Appreciation & Sales Support

Coordinate customer appreciation activities, gifts, events, and other approved relationship-building initiatives.
Work closely with the Sales team to identify upcoming customer events, industry functions, and appreciation opportunities.
Coordinate customer gifts, branded merchandise, promotional items, and related materials.
Assist with preparing company information, presentation materials, brochures, and other approved sales-support materials.
Coordinate company participation in trade shows, conferences, conventions, and industry events.
Assist with event registration, travel arrangements, promotional materials, booth preparation, and related logistics.
Research industry events and opportunities that align with company objectives and the markets we serve.
Maintain professional communication with customers, vendors, and event contacts.
Ensure customer appreciation activities and commitments are tracked and completed appropriately.

Marketing Materials & Vendor Coordination

Create, update, and coordinate company marketing materials, printed materials, promotional products, and branded merchandise.
Work with printers, promotional vendors, designers, and other service providers as needed.
Obtain pricing, coordinate orders, review proofs, and track production and delivery schedules.
Maintain organized files of approved designs, marketing materials, vendor information, and related documentation.
Monitor quantities and availability of promotional materials and branded supplies.
Ensure materials are accurate, professionally presented, and consistent with company branding.

Planning, Budgeting & Administration

Maintain an organized annual calendar of company events, community activities, sponsorships, customer appreciation initiatives, and marketing commitments.
Assist with developing and managing an annual budget for assigned activities.
Track expenditures and commitments to ensure activities remain within approved budgets.
Obtain appropriate approval before making purchases or financial commitments outside established authority.
Maintain organized records of invoices, receipts, vendor quotes, sponsorships, event expenses, and related documentation.
Plan ahead to ensure deadlines, registrations, orders, and event preparations are completed timely.
Provide regular updates to leadership regarding upcoming activities, project status, expenditures, and outstanding needs.
Identify opportunities to improve organization, processes, event planning, and overall efficiency.
Perform additional community affairs, branding, marketing coordination, and administrative duties as assigned.

What Success Looks Like

The Community Affairs Coordinator should consistently:

Maintain an organized calendar of upcoming events, sponsorships, marketing activities, and company commitments.
Plan ahead and complete assignments without requiring continual reminders.
Ensure company events and community activities are well organized and professionally executed.
Maintain consistent, accurate, and professional social media content across all assigned companies.
Keep company branding and marketing materials organized and consistent.
Coordinate customer appreciation activities thoughtfully and on schedule.
Communicate effectively with leadership, Sales, employees, vendors, customers, and community organizations.
Follow through on commitments and meet established deadlines.
Track expenses and operate within approved budgets.
Identify upcoming needs, opportunities, and potential issues before they become problems.
Maintain accurate and organized records of activities, expenses, and vendor information.
Represent the company professionally in appearance, communication, and conduct.
Take initiative and demonstrate ownership of assigned responsibilities.
Balance multiple projects and priorities without sacrificing quality or attention to detail.
Continue developing the skills and judgment necessary to independently manage the Community Affairs function.

The expectation: Leadership should be able to rely on the Community Affairs Coordinator to keep community involvement, company events, social media, branding, and customer appreciation activities organized and moving forward without continual direction. The right person should understand company expectations, plan ahead, manage responsibilities within an approved budget, communicate needs early, and ensure commitments are completed professionally and on time.

Required Qualifications

High school diploma or equivalent.
Previous experience in administrative coordination, event planning, marketing support, community relations, social media management sales, or a related position.
Strong organizational skills and exceptional attention to detail.
Excellent written and verbal communication skills.
Professional appearance, communication, and interpersonal skills.
Experience creating and managing social media content.
Ability to create professional graphics, announcements, and other marketing materials.
Proficiency with Microsoft Office or Mac and common business applications.
Ability to use or quickly learn graphic design and content creation platforms such as Canva.
Ability to coordinate events, vendors, schedules, materials, and multiple project deadlines.
Ability to manage several responsibilities simultaneously while maintaining accuracy and organization.
Ability to work independently and take initiative without continual supervision.
Strong follow-through and ability to complete assignments within established deadlines.
Ability to track expenses, maintain records, and work within approved budgets.
Ability to communicate professionally with customers, employees, vendors, community organizations, and leadership.
Valid driver's license.
Ability and willingness to travel occasionally for company events, meetings, conferences, and other business activities.
Ability to work occasional evenings and weekends as required for events and company activities.
Must be dependable and maintain consistent attendance and punctuality.
Must successfully pass a pre-employment drug screening and background check as a condition of employment, consistent with company policy.

Preferred Qualifications

Experience coordinating community events, charitable activities, or sponsorships.
Experience planning company meetings, employee appreciation activities, or customer events.
Experience managing multiple business social media accounts.
Experience using Canva or other graphic design platforms.
Experience creating branded marketing materials and promotional products.
Experience with basic photography, photo editing, or short-form video content.
Experience coordinating with printing companies, promotional vendors, and event service providers.
Experience maintaining event calendars, project trackers, or marketing schedules.
Experience managing event or marketing budgets.
Familiarity with construction, pipeline, oil and gas, industrial services, or related industries.
Experience working with Sales teams or supporting customer relationship activities.
Experience maintaining or updating company websites.

What We're Looking For

Highly organized and detail-oriented.
Creative with a good eye for design and presentation.
Professional, personable, and well-spoken.
Strong written communication skills.
Proactive rather than reactive.
Ability to recognize what needs to be done without waiting to be told.
Strong ownership, accountability, and follow-through.
Ability to independently manage responsibilities and deadlines.
Comfortable communicating with customers, vendors, community leaders, and company leadership.
Ability to coordinate events and activities from initial planning through completion.
Good judgment and an understanding of appropriate professional communication.
Respect for company branding, reputation, and standards.
Ability to maintain confidentiality when handling company information.
Willingness to learn, accept feedback, and improve processes.
Flexibility regarding occasional travel, evenings, weekends, and event schedules.

Work Environment & Schedule

This is primarily an office-based position with responsibilities that also require attendance at company events, community functions, customer appreciation activities, industry conferences, and other approved activities.

The normal schedule is full-time, Monday through Friday. Occasional evening hours, weekends, and travel will be required depending on scheduled events and company needs.

The position involves regular computer work, graphic design and administrative activities, communication with internal and external contacts, event preparation, and occasional onsite event setup and coordination.
This position requires the ability to stand, walk, bend, squat, stoop, kneel, reach, push, pull, and lift and carry up to 50 pounds as needed to support event setup, breakdown, material handling, and other job-related activities, with or without reasonable accommodation.

This position is expected to work independently while maintaining regular communication and coordination with company leadership and other departments.

Benefits

Medical, Dental & Vision Insurance - Trilogy pays 50% of the employee premiums
Company-Paid Life & AD&D Insurance
401(k) Retirement Plan
Paid Time Off
Paid Holidays
Telemedicine
Voluntary Short- & Long-Term Disability
Voluntary Life & AD&D Insurance
Accident, Critical Illness & Hospital Indemnity Coverage
Professional development opportunities.
Stable full-time position with a fast growing company.

Pay: Based on Experience

Work Location: Sweeny, TX - In-Person

Schedule: Full-Time, Monday - Friday, Occasional Evenings, Weekends, and Travel.

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